American Sign Language Teachers Association
Ratified by the Membership at the 2015 Biennial ASLTA Conference Minneapolis, Minnesota
Article I. Name
I. 1. Name
The name of this non-profit national organization shall be known as the American Sign Language Teachers Association (ASLTA).
Article II. Mission
II. 1. Mission
To perpetuate, preserve, and promote American Sign Language (ASL) and Deaf Culture through the pursuit of excellence in all ASL-related professions. This includes teaching ASL as a first or second language, research, and other growing ASL fields.
Article III. Membership
III. 1. Membership
III. 1. 1. Certified Member
A certified member who is a member in good standing and has received ASLTA teacher certification from the Association shall have full voting privileges in all matters of the Association.
III. 1. 2. Associate Member
An associate member who is a member in good standing and is not ASLTA-certified as a teacher of ASL and/or Deaf Studies shall have voting privileges in all matters of the Association except evaluation and certification.
III. 1. 3. Supporting Member
A supporting member in good standing who is a non-certified individual or student interested in supporting the objectives and activities of the Association but shall not have voting privileges.
III.1. 4. Organizational Member
Educational institutions, agencies, corporations, and other associations which support the mission of the Association may choose to join as an organizational member. Organizational members shall not have voting privileges. One designated person shall receive the Association’s newsletter and other pertinent mailings. In addition, the organizational member will receive a certificate as well as listing in the Association’s membership directory.
III. 1. 5. Honorary Member
Those individuals or organizations who are honorary members recognized by the Association for their contributions to the mission of the Association shall not have voting privileges. Honorary members shall receive the Association’s newsletter and pertinent mailings. Furthermore, honorary members shall receive certificate in recognition of their contributions to the Association. Since honorary membership is a lifetime designation, honorary members shall pay no annual dues.
III. 2. Membership Dues
III. 2. 1. Membership Dues
Dues for the categories of membership of the Association shall be determined by a majority vote of the Board of Directors. Annual dues shall be payable by September 1. Members age 62 and older receive a 20% discount for all individual membership categories.
III. 2. 2. Membership Status
Members in arrears more than three (3)months after payment is due shall be dropped from membership. Those members who are certified members must pay dues annually to maintain valid ASLTA teacher certification.
Article IV. Meetings
IV.1. General Business Meetings
General business meetings of the membership shall be held biennially during odd numbered years at a location and date to be determined by the Board of Directors of the Association.
IV. 2. Quorum
For the purpose of conducting meetings, at least twenty-five (25) voting members in good standing shall constitute a quorum. For those issues involving the ASLTA Certification System, only members (at least 25 members holding ASLTA teacher certification in good standing) shall vote (please refer to Article III, SECTION 1 and 2).
IV. 3. Special Meetings of the Membership
In absence of a quorum, the President or at least four (4) Board members may call a special meeting of the membership. Motions made at a special meeting shall be non-binding and referred to the Board of Directors for further action. The Board of Directors, at its discretion, may defer action on motions until the next General Meeting with a quorum, refer motions to an appropriate committee for disposition, or conduct a mail referendum vote to determine consensus of the membership for selected motions made while in a Special Meeting.
IV. 4. Board of Directors Meetings
The Board of Directors shall meet at least four times annually. Special meetings of the Board may be called by the President or on request of at least half of the Board.
IV. 5. Parliamentarian
The President, at their discretion, may appoint a Parliamentarian to advise the organization on parliamentary procedures.
Article V. Board of Directors
V. 1. Composition of Board of Directors of the Association
The Board of Directors of the Association shall be composed of the President, Vice President, Secretary, Treasurer, Chapter Affiliation Chair, Professional Development Chair, and Member-at-Large, Evaluation Chair, and ASLHS Coordinator. These individuals shall be responsible for business matters of the Association between biennial general business meetings. The President shall appoint, subject to confirmation by the Board of Directors, the Evaluation Chair and ASLHS Coordinator, standing and special committees of the Association. By unanimous consent, the Board of Directors may waive confirmation procedures.
V. 2. Budget
The Board of Directors, with the cooperation of the Treasurer, shall prepare a budget on an annual basis by April 15, based on the five-year strategic plan. The budget will clearly indicate projected revenue and sources (e.g., membership, grants, financial support) as well as projected expenditures including specific charges to the Association for services. No other charges, direct or indirect, may be made against the Association budget without consent of the Board of Directors.
V. 3. Removal of Board Members or Committee Chairs
Any Board member or committee chair may be removed from office for cause with a majority vote of the Board of Directors based on a vote of no confidence or at the Board of Directors’ discretion.
Article VI. Duties of Officers
VI. 1. Duties of the President
The President shall be the primary elected officer of the Association. The President shall preside at all meetings of the Association and Board meetings. The President shall be responsible for the oversight of all Board duties and for coordination of all Board activities but not limited to preparation of the Board meeting agendas and appointing committee chairs. The President shall serve as the primary liaison with external organizations. Additional duties shall be assigned by the Board of Directors.
VI. 2. Duties of the Vice-President
The Vice-President shall serve in the absence of the President. The Vice President shall succeed to the office of President should that office became vacant prior to the expiration of the term of office of the President. The Vice-President shall serve as Bylaws Chair. In addition, The Vice President shall perform all duties as assigned by the President and approved by the Board of Directors. The Vice President shall oversee the implementation and activities of committees assigned by the President. Additional duties shall be assigned by the Board of Directors.
VI. 3. Duties of the Secretary
The Secretary shall keep accurate and complete minutes of all meetings of the Association and the Board of Directors. The Secretary shall maintain a roster of all members of the Association, and shall keep on file all documents, electronic data storage, communications and other papers related to the business of the Association. Additional duties shall be assigned by the Board of Directors.
VI. 4. Duties of the Treasurer
The Treasurer shall oversee all financial transactions and ensure that accurate financial records are kept and maintained, and reports are made at each Board of Directors meeting, and a financial review is performed annually. The Treasurer shall be responsible to maintain accurate membership records. Additional duties shall be assigned by the Board of Directors.
VI. 5. Duties of the Chapter Affiliation Chair
The Chapter Affiliation Chair (CAC) shall have charge of all affiliated chapters of the Association in the United States of America. The Chapter Affiliation Chair shall oversee the affiliation process and maintenance process of chapters, including submission of chapter Bylaws, fulfillment of required procedures for affiliation and annual maintenance of chapters in good standing. Additional duties shall be assigned by the Board of Directors.
VI. 6. Duties of the Professional Development Chair
The Professional Development Chair (PDC) shall be responsible for coordinating all aspects of professional development activities but not limited to (1) conference planning, (2) maintaining a resource listing of presenters, (3) assistance with professional development opportunities for members and (4) assistance with professional development workshop hours and Continuing Education Units (CEUs) for members of the Association. Additional duties shall be assigned by the Board of Directors.
VI. 7. Duties of the Member-at-Large
The Member-at-Large shall perform all duties as assigned by the President and approved by the Board of Directors. The Member-at-Large shall be responsible for publicity and outreach under the direction of the Board. Additional duties shall be assigned by the Board of Directors.
VI. 8. Compensation
Board Members shall serve without compensation except for standard expenses as approved by the Board of Directors.
Article VII – Election and Appointment of Board Members
VII. 1. Board Members to be Elected and/or Appointed
Those Board members of the Association to be elected, and who shall serve until their successors are duly elected, shall be President, Vice President, Secretary and Member-at-Large. Five other Board members of the Association: Treasurer, Chapter Affiliation Chair, Professional Development Chair, Evaluation Chair, and ASLHS Coordinator. shall be appointed by the President, subject to approval of the Board of Directors. All of them shall be members of the Board of Directors. President, Vice-President, Professional Development Chair and Evaluation Chair shall have Professional- level certification; all other Board members shall have ASLTA certification. All Board nominees shall be members in good standing for at least two years prior to election or appointment to the Board of Directors.
VII. 2. Nomination Process
Nominations for elected members of the Board of Directors shall be made by a Nomination Committee composed of three (3) Certified members, with at least one person on the committee holding a Professional-level certification in good standing selected by the Board of Directors. Recommendations for nomination of officers may be submitted to the Nomination Committee by any voting member of the organization, provided the nomination is accompanied by 1) biographical data detailing the nominee’s qualifications for the office and 2) signature of the nominee. Signed consent from the nominee. A call for nominations from the membership, stating and describing the offices open for election, shall be printed in the Association newsletter, the website and/or email. Nominations from the membership can be submitted to the Nomination committee between 90 days prior to the biennial conference to the second full day of the biennial conference.
VII. 3. Election Procedures
There shall be alternating elections every two (2) years. Groups of officers to be elected in alternate elections are as follows,
The President and the Secretary
The Vice President and the Member at Large
If an existing Board member serving a term not up for election chooses to run for another position and is elected, then the Board will immediately conduct an election for the vacated position. If no nominations are received, the Board will appoint an appropriate individual to fill the position. Elections will take place online after nominations are closed on the second full day of the biennial conference. The online voting period will last 24 hours. Only eligible members in good standing may vote. Election results will be announced at the closing banquet of the biennial conference, via email announcement, and posted on the Association website.
VII. 4. Expiration of Terms of Office
Board members’ terms begin with their oath of office and end with the oath of office of their replacement or the Board’s acceptance of their letter of resignation.
VII. 5. Limit on Consecutive Terms in Office
Any Board member shall serve no more than two (2) consecutive 4-year terms in the same position.
VII. 6. Resignations, Vacancies and Removal from Office
A Board member may resign by notifying the President of the Association in writing 30 days prior to the effective date. The Board of Directors shall have the authority to fill any vacancy on the Board that may occur between biennial general business meetings of the Association with the exception of the President that shall be filled by the Vice President.
Board members who fail to fulfill duties may be asked to resign and subject to removal with a majority vote of the Board of Directors.
Article VIII- Committees
VIII. 1. Standing Committees
The chairpersons and members of all committees shall be appointed by the President, with approval by a majority of the Board of Directors, however, the President may authorize committee chairpersons to select the other members of their respective committees. Committee chairpersons must be voting members in good standing. Supporting members in good standing may serve as committee members. A committee shall consist of a minimum of three (3) members in good standing. Permanent Standing Committees: The standing committees shall include, but not be limited to, the following; Bylaws, Certification, and Membership.
VIII. 2. Ad Hoc Committees
Ad Hoc committees may be appointed by the President in order to address a specific organizational need. Ad Hoc committees may include, but are not limited to: Fundraising, Nominations, Legislative, and Conference.
Article IX – Chapter Affiliation
IX. 1. Recognition of Affiliated Chapters
The Board of Directors, shall have the authority to officially recognize groups or organizations of ASL and Deaf Studies professionals as affiliated chapters of the Association.
IX. 2. Compliance with Guidelines for Affiliated Chapters
Affiliated chapters of the Association shall comply with the requirements as stipulated in the Guidelines for Chapter Affiliation and Maintenance. Chapters shall pay affiliation fees by September annually.
IX. 3. Termination of Official Recognition of Affiliated Chapters
The President, with approval of The Board of Directors, shall have the authority to terminate the recognition of any affiliated chapter of the Association that fails to abide by the philosophy, bylaws and policies of the Association, and/or to maintain itself as an active affiliated Chapter of the Association.
Article X – Parliamentary Authority
X. 1. Robert’s Rules of Order
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and consistent with the Bylaws, and any special rules of order the Association may adopt.
Article XI – Bylaws Amendments
XI. 1. Amendments
These bylaws may be amended by a two thirds (2/3) vote by the member of this association voting during the biennial national conference, provided that amendments are submitted to the Law Committee sixty (60) days prior to the conference, that copies are sent to association members thirty (30) days prior to the conference, and that amendments are read during the conference and acted upon immediately thereafter. Amendments may be enacted only by the members of this association.
XI. 2. Suspensions
These bylaws may be suspended for a specific purpose by four-fifths (4/5) vote of the members of this association present and voting during business meeting at the national conference.
Article XII – Dissolution
XII. 1. Dissolution of Assets
In the event of dissolution, all of the remaining assets and property of the Association shall after payment of necessary expenses, be distributed to such organizations as shall qualify under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended or successor provisions as the Board of Directors shall determine.
2011 ASLTA Bylaws Revision Ratified by the ASLTA Membership on May 15, 2011
2010 ASLTA Bylaws Revision Ratified by the ASLTA Membership on August 31, 2010
2003 ASLTA Bylaws Approved at the NAD/ASLTA Conference in July 2004