Association Bylaws 2018-05-19T15:09:45+00:00

Association Bylaws

American Sign Language Teachers Association

ARTICLE I – NAME and LOCATION of ORGANIZATION

Section 1 Name of the Association. The name of this non-profit organization shall be known as the national American Sign Language Teachers Association (ASLTA).

Section 2 Location of the Association. The Home Office of ASLTA shall be maintained at a location determined by the ASLTA Board of Directors. The President of ASLTA, with approval of the ASLTA Board of Directors, shall designate an individual to function as an office administrator to carry out the functions and responsibilities for the successful operation of ASLTA. The office shall be the repository of all records, files, papers, and documents pertaining to the business of the Association.

ARTICLE II – OBJECTIVES

1. To provide a closer relationship between teachers of American Sign Language (ASL) and Deaf Studies and other organizations with interests consistent with the mission of the Association.
2. To provide development opportunities for ASL and Deaf Studies teachers.
3. To develop and maintain certification standards for ASL teachers and programs offering ASL and Deaf Studies courses.
4. To certify ASL teachers and programs offering ASL and Deaf Studies courses.
5. To develop standards and procedures for the accreditation of training programs, facilities and personnel involved in the education of teachers of ASL and / or Deaf Studies.
6. To develop and maintain a national directory of members, certified teachers, and certified ASL and / or Deaf Studies programs.
7. To provide an effective avenue for the exchange of information regarding methods and materials in the instruction of ASL and Deaf Studies.
8. To encourage the development and maintenance of affiliated chapters.

ARTICLE III – MEMBERSHIP

Section 1 Membership Categories. Membership in ASLTA shall be open to teachers of ASL, Deaf Studies, and other interested persons. There shall be five categories of membership. Members in good standing have paid the appropriate dues according to their membership category on an annual basis.

1. Certified Member: A certified member is a member in good standing who has received certification in ASL and / or Deaf Studies instruction from ASLTA. A certified member shall have full voting privileges.
2. Associate Member: An associate member is a member in good standing who is not certified as a teacher of ASL and / or Deaf Studies. Associate members shall have voting privileges in all matters of the organization except evaluation and certification.
3. Supporting Member: Supporting members, in good standing, are students or any non-certified individual with an interest in supporting the purposes and activities of the Association who does not meet eligibility requirements in Sections 1.1 and 1.2 of this Article.
4. Institutional Member: Institutions, agencies, corporations, and other associations which support the mission of the ASLTA may join as an institutional member. Institutional members do not have voting privileges. One designated person will receive the Association’s newsletter and other pertinent mailings and the institutional member will be so noted in membership directories or other listings of the membership of the Association.
5. Honorary Member: Honorary members are individuals or organizations that have been recognized by the Association for their contributions to the mission of the Association. Honorary members do not have voting privileges. Honorary members receive the Association’s newsletter and pertinent mailings and an embossed certificate recognizing them as an Honorary member of the Association. No annual dues are assessed to Honorary members. Honorary membership is a lifetime designation.

Section 2 Dues. Dues for all membership categories shall be determined by majority vote of the Board of Directors. Dues are payable yearly. Members in arrears more than three months after payment is due shall be dropped from membership.

ARTICLE IV – MEETINGS

Section 1 General Meetings. General meetings of the membership shall be held biennially during even numbered years at a location and date to be determined by the Board of Directors.

Section 2 Quorum. For the purpose of conducting meetings, at least twenty-five (25) voting members in good standing shall constitute a quorum. For issues involving the ASLTA Evaluation & Certification System, only members holding ASLTA certification may vote and at least twenty-five (25) voting members in good standing holding certification shall constitute a quorum (See Article III, Section 1.2).

Section 3 Special Meetings of the Membership. In absence of a quorum, the President or at least four (4) Board members may call a special meeting of the membership. Motions made at a special meeting are non-binding and are referred to the Board of Directors for further action. The Board of Directors, at its discretion, may defer action on motions until the next General Meeting with quorum, refer motions to an appropriate committee for disposition or conduct a mail referendum vote to determine consensus of the membership for selected motions made while in a Special Meeting.

Section 4 Board of Directors Meetings. The Board of Directors shall meet at least once annually. Special meetings of the Board may be called by the President.

Section 5 Parliamentarian. The President, at his / her discretion, may appoint a Parliamentarian to advise the organization on parliamentary procedures.

ARTICLE V – BOARD of DIRECTORS

Section 1 Composition of Board of Directors. The President, Vice President, Secretary, Treasurer, Evaluation Committee Chair and Chapter Affiliation / Bylaws Chair and Professional Development Chair shall constitute the Board of Directors, and shall be responsible for business matters of the organization between regular meetings. The Immediate Past President shall serve as a consultant to the Board of Directors for up to two years. All officers, except the Immediate Past President, shall be voting members of the Board.

The President shall appoint, subject to confirmation by the Board of Directors, the committees of ASLTA. By unanimous consent, the Board of Directors may waive confirmation procedures.

Section 2 Budget. The Board of Directors, with the cooperation of the Treasurer and Office Administrator shall prepare a budget on an annual basis by May 15th, based on the five-year strategic plan. The budget will clearly indicate projected revenue and sources (e.g., membership, grants, financial support) as well as projected expenditures including specific charges to ASLTA for services. No other charges, direct or indirect, may be made against the ASLTA budget without consent of the Board of Directors of ASLTA.

Section 3 Removal of Officers or Committee Chairs. Any officer or committee chair may be removed from office with a majority vote of the Board of Directors.

ARTICLE VI – DUTIES of OFFICERS

Section 1 Duties of the President. The President shall be the primary elected officer. S/he shall preside at all Board meetings and be responsible for the oversight of all Board duties. S/he shall also be responsible for coordination of all Board activities, including but not limited to preparation of the Board meeting agendas, appointing committee chairs and overseeing the implementation of committee work.

Section 2 Duties of Vice President. The Vice-President shall serve in the absence of the President. S/he shall succeed to the office of President should that office become vacant prior to the expiration of the term of office of the President. In addition, the Vice President shall perform all duties as assigned by the President and approved by the Board of Directors.

Section 3 Duties of the Secretary. The Secretary shall keep accurate and complete minutes of all meetings of the organization and the Board of Directors. The Secretary shall maintain a roster of all members of the Association, and shall keep on file all documents, disks, communications and other papers related to the business of ASLTA.

Section 4 Duties of the Treasurer. The Treasurer shall ensure that accurate financial records are kept and maintained, and reports are made at each Board meeting, and an audit is performed annually.

Section 5 Duties of Evaluation Committee Chair. The Evaluation Committee Chair will manage the Evaluation, Revision and Appeals Committee and serve as liaison between the Evaluation Committee and Board of Directors.

Section 6 Chapter Affiliation / Bylaws Chair. The Chapter Affiliation / Bylaws Chair shall have charge of all affiliated ASLTA chapters in the USA. S/he shall oversee the affiliation process and maintenance process of chapters, including submission of chapter bylaws, fulfillment of required procedures for affiliation and annual maintenance of chapters in good standing.

Section 7 Professional Development Chair. The Professional Development Chair shall be responsible for coordinating all aspects of professional development activities, including but not limited to (1) conference planning in cooperation with the Office Administrator, (2) maintaining a resource listing of presenters, (3) assistance with professional development opportunities for ASLTA members and (4) working with the Office Administrator to implement and provide Continuing Education Units (CEUs) for members.

Section 8 Compensation. Members of the Board of Directors shall serve without compensation except for standard expenses as approved by the Board of Directors.

ARTICLE VII – ELECTION and APPOINTMENT OF OFFICERS

Section 1 Officers to be Elected and / or Appointed. The officers to be elected, and who shall serve until their successors are duly elected, shall be President, Vice President, Secretary and Treasurer. The additional three Board of Director positions: Evaluation Committee Chair, Chapter Affiliation / Bylaws Chair and Professional Development Chair, are appointed by the President, with the approval of the Board of Directors. All seven (7) positions shall be members of the Board of Directors. All Board of Directors members must hold ASLTA permanent professional certification and be members in good standing for at least two years prior to election or appointment to the Board of Directors.

Section 2 Election Procedures. There shall be alternating elections every two (2) years. Groups of officers to be elected in alternate elections are as follows:
1. The President and Secretary and
2. The Vice President and Treasurer.

Elections will take place by mail ballot to be sent out at least sixty (60) days prior to the start of the biennial meeting. All voting members in good standing shall be provided with one (1) ballot. Return of ballots will be accepted up to thirty (30) days prior to the start of the regular biennial meeting. Election results will be announced at the regular biennial meeting, in the ASLTA newsletter and on the ASLTA website.

Section 3 Nominations Process. Nominations for elected members of the Board of Directors shall be made by a Nomination Committee composed of three (3) ASLTA permanent professional certified members in good standing selected by the Chapter Affiliation / Bylaws Chair with approval of the Board of Directors. Recommendations for nomination of officers may be submitted to the Nomination Committee by any voting member of the organization, provided the nomination is accompanied by 1) biographical data detailing the nominee’s qualifications for the office and 2) signature of the nominee. A call for nominations from the membership, stating and describing the offices open for election, shall be printed in the October issue of the official newsletter. Nominations from the membership must be postmarked to the Nomination Committee by December 15 of the year previous to the election year.

Section 4 Expiration of Terms of Office. Officers of this organization shall continue in office until the conclusion of the business meeting held during the biennial meeting of the membership.

Section 5 Limit on Consecutive Terms in Office. An officer may serve no more than two (2) consecutive 4-year terms in the same office.

Section 6 Resignations, Vacancies and Removal from Office.
1. A Board member may resign by notifying the President of the Board in writing 30 days prior to the effective date.
2. The Board of Directors shall have the authority to fill any vacancy on the Board that may occur between regular meetings of the organization with the exception of the office of the President that shall be filled by the Vice President.
3. Board members who miss two consecutive meetings or fail to fulfill duties may be asked to resign and are subject to removal with a majority vote of the Board of Directors.

ARTICLE VIII – CHAPTER AFFILIATION

Section 1 Recognition of Local Chapters. The President, with the approval of the Board of Directors, shall have the authority to officially recognize local organizations of ASL / Deaf Studies teachers as local chapters of ASLTA.

Section 2 Compliance with Guidelines for Local Chapters. Affiliated ASLTA chapters must comply with requirements as stipulated in the Guidelines for Local Chapter Affiliation and Maintenance.

Section 3 Termination of Official Recognition of Local Chapters. The President, with approval of the Board of Directors, shall have the authority to terminate the recognition of any local ASLTA chapter that fails to abide by the philosophy, bylaws and policies of ASLTA, and / or to maintain itself as an active organization.

ARTICLE IX – AMENDMENTS to BYLAWS

These bylaws may be amended only by mail ballot to all voting members in good standing with a 2/3 affirmative vote and a majority of eligible votes cast.

ARTICLE X – PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and consistent with these Bylaws, and any special rules of order the Association may adopt.

ARTICLE XI – DISSOLUTION

In case of dissolution, all monies and records shall be given to a non-profit organization chosen by the ASLTA membership.

First Revision 10/31/01
Second Revision 2/25/02
Approved at NAD / ASLTA Conference July 2003

Article I. Name

I. 1. Name

The name of this non-profit national organization shall be known as the American Sign Language Teachers Association (ASLTA).

Article II. Mission

II. 1. Mission

To perpetuate, preserve, and promote American Sign Language (ASL) and Deaf Culture through the pursuit of excellence in all ASL-related professions. This includes teaching ASL as a first or second language, research, and other growing ASL fields.

Article III.  Membership

III. 1.  Membership

III. 1. 1. Certified Member

A certified member who is a member in good standing and has received ASLTA teacher certification from the Association shall have full voting privileges in all matters of the Association.

III. 1. 2. Associate Member

An associate member who is a member in good standing and is not ASLTA-certified as a teacher of ASL and/or Deaf Studies shall have voting privileges in all matters of the Association except evaluation and certification.

III. 1. 3.  Supporting Member

A supporting member in good standing who is a non-certified individual or student interested in supporting the objectives and activities of the Association but shall not have voting privileges.

III.1. 4. Organizational Member

Educational institutions, agencies, corporations, and other associations which support the mission of the Association may choose to join as an organizational member. Organizational members shall not have voting privileges. One designated person shall receive the Association’s newsletter and other pertinent mailings. In addition, the organizational member will receive a certificate as well as listing in the Association’s membership directory.

III. 1. 5. Honorary Member

Those individuals or organizations who are honorary members recognized by the Association for their contributions to the mission of the Association shall not have voting privileges. Honorary members shall receive the Association’s newsletter and pertinent mailings. Furthermore, honorary members shall receive certificate in recognition of their contributions to the Association. Since honorary membership is a lifetime designation, honorary members shall pay no annual dues.

III. 2. Membership Dues

III. 2. 1. Membership Dues

Dues for the categories of membership of the Association shall be determined by a majority vote of the Board of Directors. Annual dues shall be payable by September 1.  Members age 62 and older receive a 20% discount for all individual membership categories.

III. 2. 2. Membership Status

Members in arrears more than three (3)months after payment is due shall be dropped from membership. Those members who are certified members must pay dues annually to maintain valid ASLTA teacher certification.

Article IV.  Meetings

IV.1. General Business Meetings

General business meetings of the membership shall be held biennially during odd numbered years at a location and date to be determined by the Board of Directors of the Association.

IV. 2. Quorum

For the purpose of conducting meetings, at least twenty-five (25) voting members in good standing shall constitute a quorum. For those issues involving the ASLTA Certification System, only members (at least 25 members holding ASLTA teacher certification in good standing) shall vote (please refer to Article III, SECTION 1 and 2).

IV. 3. Special Meetings of the Membership

In absence of a quorum, the President or at least four (4) Board members may call a special meeting of the membership. Motions made at a special meeting shall be non-binding and referred to the Board of Directors for further action. The Board of Directors, at its discretion, may defer action on motions until the next General Meeting with a quorum, refer motions to an appropriate committee for disposition, or conduct a mail referendum vote to determine consensus of the membership for selected motions made while in a Special Meeting.

IV. 4. Board of Directors Meetings

The Board of Directors shall meet at least  four times annually. Special meetings of the Board may be called by the President or on request of at least half of the Board.

IV. 5. Parliamentarian

The President, at their discretion, may appoint a Parliamentarian to advise the organization on parliamentary procedures.

Article V.  Board of Directors

V. 1. Composition of Board of Directors of the Association

The Board of Directors of the Association shall be composed of the President, Vice President, Secretary, Treasurer, Chapter Affiliation Chair, Professional Development Chair, and Member-at-Large, Evaluation Chair, and ASLHS Coordinator. These individuals shall be responsible for business matters of the Association between biennial general business meetings. The President shall appoint, subject to confirmation by the Board of Directors, the Evaluation Chair and ASLHS Coordinator, standing and special committees of the Association. By unanimous consent, the Board of Directors may waive confirmation procedures.

V. 2. Budget

The Board of Directors, with the cooperation of the Treasurer, shall prepare a budget on an annual basis by April 15, based on the five-year strategic plan. The budget will clearly indicate projected revenue and sources (e.g., membership, grants, financial support) as well as projected expenditures including specific charges to the Association for services. No other charges, direct or indirect, may be made against the Association budget without consent of the Board of Directors.

V. 3. Removal of Board Members or Committee Chairs

Any Board member or committee chair may be removed from office for cause with a majority vote of the Board of Directors based on a vote of no confidence or at the Board of Directors’ discretion.

Article VI. Duties of Officers

VI. 1. Duties of the President

The President shall be the primary elected officer of the Association. The President shall preside at all meetings of the Association and Board meetings. The President shall be responsible for the oversight of all Board duties and for coordination of all Board activities but not limited to preparation of the Board meeting agendas and appointing committee chairs. The President shall serve as the primary liaison with external organizations. Additional duties shall be assigned by the Board of Directors.

VI. 2. Duties of the Vice-President

The Vice-President shall serve in the absence of the President. The Vice President shall succeed to the office of President should that office became vacant prior to the expiration of the term of office of the President. The Vice-President shall serve as Bylaws Chair. In addition, The Vice President shall perform all duties as assigned by the President and approved by the Board of Directors. The Vice President shall oversee the implementation and activities of committees assigned by the President. Additional duties shall be assigned by the Board of Directors.

VI. 3. Duties of the Secretary

The Secretary shall keep accurate and complete minutes of all meetings of the Association and the Board of Directors. The Secretary shall maintain a roster of all members of the Association, and shall keep on file all documents, electronic data storage, communications and other papers related to the business of the Association. Additional duties shall be assigned by the Board of Directors.

VI. 4. Duties of the Treasurer

The Treasurer shall oversee all financial transactions and ensure that accurate financial records are kept and maintained, and reports are made at each Board of Directors meeting, and a financial review is performed annually. The Treasurer shall be responsible to maintain accurate membership records.  Additional duties shall be assigned by the Board of Directors.

VI. 5. Duties of the Chapter Affiliation Chair

The Chapter Affiliation Chair (CAC) shall have charge of all affiliated chapters of the Association in the United States of America. The Chapter Affiliation Chair shall oversee the affiliation process and maintenance process of chapters, including submission of chapter Bylaws, fulfillment of required procedures for affiliation and annual maintenance of chapters in good standing. Additional duties shall be assigned by the Board of Directors.

VI. 6. Duties of the Professional Development Chair

The Professional Development Chair (PDC) shall be responsible for coordinating all aspects of professional development activities but not limited to (1) conference planning, (2) maintaining a resource listing of presenters, (3) assistance with professional development opportunities for members and (4) assistance with professional development workshop hours and Continuing Education Units (CEUs) for members of the Association. Additional duties shall be assigned by the Board of Directors.

VI. 7. Duties of the Member-at-Large

The Member-at-Large shall perform all duties as assigned by the President and approved by the Board of Directors. The Member-at-Large shall be responsible for publicity and outreach under the direction of the Board. Additional duties shall be assigned by the Board of Directors.

VI. 8. Compensation

Board Members shall serve without compensation except for standard expenses as approved by the Board of Directors.

Article VII – Election and Appointment of Board Members

VII. 1. Board Members to be Elected and/or Appointed

Those Board members of the Association to be elected, and who shall serve until their successors are duly elected, shall be President, Vice President, Secretary and Member-at-Large. Five other Board members of the Association: Treasurer, Chapter Affiliation Chair, Professional Development Chair, Evaluation Chair, and ASLHS Coordinator. shall be appointed by the President, subject to approval of the Board of Directors. All of them shall be members of the Board of Directors. President, Vice-President, Professional Development Chair and Evaluation Chair shall have Professional- level certification; all other Board members shall have ASLTA certification.  All Board nominees shall be members in good standing for at least two years prior to election or appointment to the Board of Directors.

VII. 2. Nomination Process

Nominations for elected members of the Board of Directors shall be made by a Nomination Committee composed of three (3) Certified members, with at least one person on the committee holding a Professional-level certification in good standing selected by the Board of Directors. Recommendations for nomination of officers may be submitted to the Nomination Committee by any voting member of the organization, provided the nomination is accompanied by 1) biographical data detailing the nominee’s qualifications for the office and 2) signature of the nominee. Signed consent from the nominee.  A call for nominations from the membership, stating and describing the offices open for election, shall be printed in the Association newsletter, the website and/or email. Nominations from the membership can be submitted to the Nomination committee between 90 days prior to the biennial conference to the second full day of the biennial conference.

VII. 3. Election Procedures

There shall be alternating elections every two (2) years. Groups of officers to be elected in alternate elections are as follows,

The President and the Secretary

The Vice President and the Member at Large

If an existing Board member serving a term not up for election chooses to run for another position and is elected, then the Board will immediately conduct an election for the vacated position.  If no nominations are received, the Board will appoint an appropriate individual to fill the position. Elections will take place online after nominations are closed on the second full day of the biennial conference.  The online voting period will last 24 hours.  Only eligible members in good standing may vote.  Election results will be announced at the closing banquet of the biennial conference, via email announcement, and posted on the Association website.

VII. 4. Expiration of Terms of Office

Board members’ terms begin with their oath of office and end with the oath of office of their replacement or the Board’s acceptance of their letter of resignation.

VII. 5. Limit on Consecutive Terms in Office

Any Board member shall serve no more than two (2) consecutive 4-year terms in the same position.

VII. 6. Resignations, Vacancies and Removal from Office

A Board member may resign by notifying the President of the Association in writing 30 days prior to the effective date. The Board of Directors shall have the authority to fill any vacancy on the Board that may occur between biennial general business meetings of the Association with the exception of the President that shall be filled by the Vice President.

Board members who fail to fulfill duties may be asked to resign and subject to removal with a majority vote of the Board of Directors.

Article VIII- Committees

VIII. 1. Standing Committees

The chairpersons and members of all committees shall be appointed by the President, with approval by a majority of the Board of Directors, however, the President may authorize committee chairpersons to select the other members of their respective committees. Committee chairpersons must be voting members in good standing. Supporting members in good standing may serve as committee members. A committee shall consist of a minimum of three (3) members in good standing. Permanent Standing Committees: The standing committees shall include, but not be limited to, the following; Bylaws, Certification, and Membership.

VIII. 2. Ad Hoc Committees

Ad Hoc committees may be appointed by the President in order to address a specific organizational need. Ad Hoc committees may include, but are not limited to: Fundraising, Nominations, Legislative, and Conference.

Article IX – Chapter Affiliation

IX. 1. Recognition of Affiliated Chapters

The Board of Directors, shall have the authority to officially recognize groups or organizations of ASL and Deaf Studies professionals as affiliated chapters of the Association.

IX. 2. Compliance with Guidelines for Affiliated Chapters

Affiliated chapters of the Association shall comply with the requirements as stipulated in the Guidelines for Chapter Affiliation and Maintenance. Chapters shall pay affiliation fees by September annually.

IX. 3. Termination of Official Recognition of Affiliated Chapters

The President, with approval of The Board of Directors, shall have the authority to terminate the recognition of any affiliated chapter of the Association that fails to abide by the philosophy, bylaws and policies of the Association, and/or to maintain itself as an active affiliated Chapter of the Association.

Article X – Parliamentary Authority

X. 1. Robert’s Rules of Order

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and consistent with the Bylaws, and any special rules of order the Association may adopt.

Article XI – Bylaws Amendments

XI. 1. Amendments

These bylaws may be amended by a two thirds (2/3) vote by the member of this association voting during the biennial national conference, provided that amendments are submitted to the Law Committee sixty (60) days prior to the conference, that copies are sent to association members thirty (30) days prior to the conference, and that amendments are read during the conference and acted upon immediately thereafter. Amendments may be enacted only by the members of this association.

XI. 2. Suspensions

These bylaws may be suspended for a specific purpose by four-fifths (4/5) vote of the members of this association present and voting during business meeting at the national conference.

Article XII – Dissolution

XII. 1. Dissolution of Assets

In the event of dissolution, all of the remaining assets and property of the Association shall after payment of necessary expenses, be distributed to such organizations as shall qualify under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended or successor provisions as the Board of Directors shall determine.

2011 ASLTA Bylaws Revision Ratified by the ASLTA Membership on May 15, 2011
2010 ASLTA Bylaws Revision Ratified by the ASLTA Membership on August 31, 2010
2003 ASLTA Bylaws Approved at the NAD/ASLTA Conference in July 2004